5 Best Email Hosting Services for Small Businesses

5 best email hosting services for small business

5 Best Email Hosting Services for Small Businesses

email hosting services

The number of email users in 2019 has increased to 3.9 billion. In 2023, it has predicted to grow up to 4.3 billion, which is estimated to be half of the world’s population. Looking at these numbers means that people are still and will actively engage and use email in their daily activities.

Email is a vital component of a business. It’s where people communicate daily, collaborate, share, and even build trust and promote their business. But setting up a free email account for your business is not as simple as that. If you want to be taken seriously, look professional, avoid being blacklisted, and so on, you have to get yourself an Email Hosting Service.

What is an Email Hosting Service?

An email hosting service is an email server that will permit businesses to create an email address that includes their domain name. So, instead of having @gmail.com or @yahoo.com on your email address, you can customize it by using your business’s name.

Your hosting provider can help you manage, send, and maintain your email accounts. Businesses use an email server to create safe and professional emails to be sent out to their clients and customers.

Even website hosting services offer email hosting in their package or as an add-on.

Getting a hosting provider for your business has some benefits. Unlike free services, paid email services can improve your brand’s consistency, send and receive secure email, connect multiple email addresses, and offer storage space for your mail.

So, if you are planning to run your business, you will need the best business email hosting service to help you create professional emails. In addition, you want to invest in an email provider that will help you eliminate viruses and scammers and make you credible to your customers.

Google and Yahoo are the most common free email providers used by most individuals. But, if you are a business owner, it is best to stay away from free email hosting. Most free business email provider does not have the features you will need.

There are a lot of email services in the market that small business can enjoy without the need to break their bank. But before we get to know these best email services for small businesses, here are features you need to look for in a hosting service.

What are the Features of an Email Hosting Service for Businesses?


It is the most crucial feature of an email provider. Businesses need a provider that can ensure the safety of their data and their subscribers. They should also opt for providers that have a superior reputation for securing sensitive business data. Furthermore, it has to monitor the server to prevent suspicious activities.


Get an email provider that offers 24/7 technical support. So, when you encounter some issues, you can reach them anytime to solve it. In addition, you don’t have to hire an expert.


Storage is a vital feature if you and your team use it frequently. Businesses should invest in an email service that provides enough or plenty of storage space for their needs. In addition, your provider should offer an option to archive critical emails while leaving current conversations in your mailbox.

Archiving emails must be automatic and regularly backed up for safety.


Some email providers can experience downtime on their servers, which could also affect businesses relying on them. So, aside from the features mentioned above, the availability or uptime of an email hosting service matters. It should always be up and running for about 99.9%.

When an email provider keeps failing most of the time, businesses can lose as much as $20,000 per hour. Therefore, choose not only all the features but those that are essential. Remember to choose quality over quantity.


A flexible email service provider allows users or businesses to choose the features they need for their business. In addition, providers should also be compatible with various devices and allow syncing of data to the web or mobile applications.

However, not all email hosting services give you the option to choose the features you need. So make sure to work with providers that are flexible when it comes to the features they offer.

Now that you have an idea of what is email hosting and what features to look for when choosing a hosting service, here are some of the best email hosting services you might want to try.

Best Email Hosting Services for Small Businesses


If you and your team often use Office apps to collaborate, using Microsoft 365 business plan will fit best for you. It allows users to integrate the classic Office apps such as Word, Excel, PowerPoint, and OneNote.

The business premium bundles provide businesses all they are looking for in an email service. You get to send and receive emails, create a custom domain for your business, eliminate spam mails, and prevent data loss.

Office 365 has plenty of features you’ll enjoy. You’ll get real-time updates, easy scheduling, access to remotely wipe personal information, and create a customizable email.

Businesses can create emails that include an image, their domain name, and the format they desire. In addition, it is also possible to create an email with a size of 150 MB.

The admin center allows businesses to create new email users and restore deleted accounts. Also, it provides an anti-malware and anti-spam protection solution from email threats. Email archiving is possible with legal discovery and compliance. Furthermore, email hosting for a mailbox is up to 50 GB.

When you subscribe to Office 365 business plan, you don’t only get a hosting service but features such as file storage and sharing, the desktop version of Office apps, security from threats, calendar sync, teamwork tools, and a lot more.

Get the premium business version to get all the features you need with either a monthly or annual subscription plan.


If you only need an email hosting service with no other add-ons, Rackspace is specifically designed for that!

Rackspace is a multi-cloud expert that drives businesses to create a faster outcome and make it work efficiently with applications, data, and security. You can communicate, send an email, and collaborate with Rackspace.

But it also gives you the option to choose a service you need. With Rackspace, you don’t have to avail of their collaboration service if all you need is a hosting service.

There are two email hosting providers that Rackspace offers- Email hosting and Hosted Exchange.

Rackspace email hosting is an affordable email hosting provider made for small businesses. You can create your domain name, get premium security from spam and viruses, and a secure and private email. Rackspace also provides access to Outlook, webmail, and mobile. Furthermore, you get 100% uptime, 25 GB mailbox, and email archiving.

Get free and easy email migration, 24/7 live support, and file storage.

Meanwhile, the Hosted Exchange is a cheaper and stress-free way to manage your Microsoft Exchange. It has similar managing features as your Exchange account on your server. However, with Rackspace, you’ll get 100% uptime, anti-spam, antivirus, and SSL encryption for all emails, integration with Skype for Business, and compatibility with Outlook.

You can even choose both email hosting and hosted Exchange.


G Suite, or now known as Google Workspace, is a cloud-based collaboration solution that is packed with plenty of tools for you and your team. You can get more than hosting your email.

The hosting service of Google Workspace offers the following features:

  • Create a domain name for your email address.
  • Get a secure and ad-free email.
  • Collaborate with teammates by integrating applications such as calendar, connecting Google Meet, or any third-party application.
  • Suggest simple actions such as Smart Reply, Smart Compose, Grammar, and more.
  • Get protection from malware, phishing, and spam.
  • Allows migration of email from Outlook and Exchange.
  • 99.9% uptime.
  • Get automatic backups.
  • 24/7 email, chat, and phone support.
  • Storage space starts at 30 GB.


Zoho Workplace is a collaboration and communication application where you can host your email, create and share a calendar, add contacts, and work using collaboration tools similar to Office applications.

You can opt for the Zoho Workplace to get the complete experience, but if you only need a hosting service for your business, you can choose Zoho Mail.

Zoho Mail takes your business email experience to a whole new level.

  • Top-notch security that provides end-to-end protection and encryption.
  • 99.9% uptime.
  • Create your business domain name.
  • Control panel to manage all settings, configuration, customization, and more.
  • Email retention and e-discovery.
  • Access mail on your mobile device.


Yandex is a Russian search engine that provides an email hosting option for businesses. Their email option has a reliable and secure feature for businesses. In addition, you can access your email on the web, mobile, and any popular mail clients.

Yandex Mail provides protection from spam and viruses. It will automatically scan and filter email messages to prevent clicking suspicious links or downloading malicious content. Furthermore, even your outgoing messages are scanned and protected.

You can also save and schedule your email so you can send it later. Yandex Connect will remind you if your email has been buried in someone’s email inbox. Also, it allows personalization by adding a logo.

Bring your work with you with Yandex’s mobile app version for mail. It is integrated with Yandex Disk, part of the Yandex Connect plan.

Yandex Connect has two plans, the free and advanced. Both have the following features:

  • Disk space
  • Email hosting
  • Yamb messenger
  • Collaboration tools
  • Admin control panel
  • Calendar


Fastmail gives you all the control when creating your business email. You can add multiple domains or subdomains, sort or filter out messages, share calendars, customize email, and so on. Fastmail is similar to most hosting providers. However, the standout feature of Fastmail is its customizable storage.

Their storage plan is scalable, so you don’t have to opt for a higher-tier plan if you only need to increase the storage space.

The Professional plan is designed for businesses.

  • 100 GB per user
  • Secure email
  • Web and mobile applications
  • Import mail tool
  • 24/7 support team
  • Add multiple users
  • Create domain name for business email
  • Email retention archive
  • Sync and share calendars


Creating a business email with a hosting service isn’t just to make it look good. It is to get certain features that a free or public email provider can’t give. If you want to be taken seriously, build brand awareness,  and be trusted by potential customers or clients, get yourself a business email by opting for the best email hosting services for a small business. Sign up today and get the best and essential features that will help grow your business.

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