9 Benefits of Office 365 for Your BusinessVanessa Venugopal
Microsoft Office 365 or commonly known as Office 365, or recently known as Microsoft 365, was first released in 2011. It has undergone a lot of changes to cater to the needs of its users. We cannot deny the fact that the brand Microsoft produces essential products to all. We use it for our schoolwork, projects, and even on our business. Although Microsoft 365 has been around for a while, it’s still not a perfect tool just like every software, programs, and apps in the market. However, it stands to be one of the best productivity tools you can use for your business.
In this article, you’ll get to know the advantages of Office 365 in your business. Probably, you’ll even end up getting one for yourself, and we will guarantee you that you’ll never regret it.
Before diving into the advantages, here are plans you can choose from Office 365.
Microsoft Office 365 Plans
There are two major plans by Microsoft 365 – Personal and Business. Each of these plans has packages it offers.
There are three plans offered, Microsoft 365 Family, Microsoft 365 Personal, and Office Home & Student 2019.
- Microsoft 365 Family: A subscription that allows six users, with premium apps like Word, Excel, PowerPoint, and more. It has 6 TB cloud storage and advanced security for all devices.
- Microsoft 365 Personal: Similar to 365 Family, it has the same premium apps, and it’s a subscription plan. It only offers 1 TB cloud storage but with advanced security too.
- Office Home & Student 2019: It’s a one-time purchase plan. It has the classic Office apps, Word, Excel, and PowerPoint. It’s for 1 PC or Mac only.
- Microsoft 365 Business Basic: It’s designed for businesses that need Microsoft Teams and cloud storage. It only includes web and mobile versions of the classic office apps. No desktop version.
- MS 365 Business Standard: Office apps that can be used on multiple devices, and it includes business email, cloud storage, and online chat and meetings.
- Microsoft 365 Business Premium: It includes the Business Standard, device management, and advanced security for businesses.
- Microsoft 365 Apps for Business: It only includes Office apps on different devices and cloud storage. No email and Microsoft Teams included.
Now that you have an idea what are the different plans you can get for your business, here are the advantages you’ll experience.
Advantages of Office 365
Flexible and Scalable
Having an app or software that gives you the freedom to be flexible can save you a lot of money, and it brings you the service you need. MS Office 365 is built in a way that businesses can choose what they only need and can add more if they want.
You can also choose add-ons like Pexels or Grammarly, and integrate them into your Office apps. You can choose to subscribe monthly or yearly, which means you don’t have to sign a contract and stick to it if you don’t want to.
Scale your business up and down without restrictions. And, add the tools you and your team will only use.
Access Anywhere You Go
One of the best benefits of using MS Office 365 is that you can work anywhere you go. With a good internet connection, you can access your files easily.
Office 365 is cloud-based; all the programs, files, and email can be accessed online. You can create, edit, view, and share anytime. Plus, it allows you to access your accounts on any device – PC, Mac, iOS, Android, and Windows. All changes occur in real-time.
If you have remote workers or your company has branches, you can use Microsoft 365 to allow your employees from multiple locations to share and access files. Your business continuously runs, and it increases productivity.
Efficient Teamwork and Collaboration
Collaboration and teamwork become a breeze with Office 365. There is no need to create multiple files or send individual emails to your colleagues. Since Office 365 is in the cloud, your teammates can access any file.
Anyone who has access to the Microsoft account can view, edit, create, and share.
There are also applications available to collaborate with your Microsoft 365 account. Applications like Exchange, SharePoint, Skype for Business, Microsoft Teams, and Yammers are collaboration and communication tools you can use with your Microsoft 365 Business plan. Incorporating these applications with your plans will make it effortless to manage emails (Exchange), communicate or have a meeting (Skype for Business), and allow the whole organization to work together (Yammer).
Everything in Microsoft happens in real-time. Therefore, you can get results immediately or read files that are finished on time.
Get the Latest Updates
Updating your system is crucial. Office 365 brings you the latest software and features to protect you from threats. With MS Office 365, you get automatic updates you need for your system. The best part is that you don’t have to pay for it, which means all updates are free.
The Office 365 subscription always has the latest version available.
As businesses and people move online, cyber-attacks and threats increase. It becomes a concern to many businesses, as privacy is invaded, and personal data is stolen. However, with MS Office 365, you don’t have to worry at all. Once you purchase a subscription, you have the best security to guard your data.
The built-in security protects from external threats, secures your data, and encrypts it.
Even the server of Office 365 is highly secured that the location is disclosed from the public. Hence, you’ll be able to delete all your data from your missing device by accessing it using another one.
With the use of encryption technology like BitLocker, SSL, and IRM, it will secure all of your data. Hence, no one can have access to it. In addition, Advanced Threat Analytics (ATA) and Machine Learning can detect any suspicious activities on your server.
Your data is also backed up using the Exchange Online Archiving.
Get an advanced security configuration on all your devices while protecting your organization’s critical data.
Get the Support You Need
You don’t have to wait for a team of professionals to manage or help you with your Microsoft 365 account because their technical support team is available 24/7. You can access them via the web or phone.
Since files are all backed up regularly, you don’t have to work when your device crashed, or if anything happens to your files or emails. The recovery feature of Exchange can retrieve or recover all your data, from your inbox, email, or file. Your business continues to run, and you don’t have to worry about any interruption.
Reduce Energy Costs and Eliminates Hardware Need
You don’t have to spend money maintaining or getting an on-site server since Microsoft Office runs on the cloud, you save money and space. Having everything on the cloud makes collaboration easy, expenses low, and enhanced productivity.
Builds Your Business
Microsoft 365 promotes or builds your business by streamlining, sharing, and communicating all you need. Outlook, part of Microsoft 365 Business, can grow your business with its CRM capability. You can create professional-looking newsletters and announcements.
Furthermore, you can create mailing lists, track open emails, and get to know the click rates of it. There is also a one-click solution that can help users to either subscribe or unsubscribe on the mailing list.
Microsoft 365 is the complete package that has all you need for growing and managing your business. With its user-friendly interface, affordable scalable prices, and neat look, there is nothing you can ask for. It’s the solution that provides tools and applications all in one place – productivity, marketing, collaboration, and security.