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Importance of eSignature for Your Business

Importance of esignature for your business

Importance of eSignature for Your Business

eSignatures have been around for a while, but they’ve never been more valuable than now. As businesses move from working in an office to working from home or anywhere, using eSignature plays a valuable role.

What is an eSignature?

A signature is a valid representation of a person’s identity, proof of consent, and used as an endorsement of information on a document. However, as we transition from physical document signing to digital documents, e-Signature is becoming an increasingly important part of a business.

An electronic signature or e-signature is similar to a handwritten signature. It serves to indicate the person’s consent or acceptance of the documents. The only difference is that it is done digitally, where there is no need to print and scan the file.

In addition, eSignatures are legal. Some countries and governments accept electronically signed documents today.

What’s the Difference Between eSignature and Digital Signature?

Digital signature and e-signature are not the same. eSignature procedure is straightforward. It is the same as the handwritten signature on paper documents, except that it’s in electronic form.

eSignature is accessible and easier to use and set up. You can simply fill out or sign documents.

Although both signatures mean signing online, digital signature requires more verification. A digital signature creates specific encryption keys and authentications. It has a higher security level than eSignature. Meanwhile, the latter has a less intense authentication process.

Importance of eSignature

Improved and Better Security

Even though it was mentioned earlier that a digital signature is more secure than an electronic signature, that doesn’t mean that your data is unsafe. In fact, eSignature adds an extra layer of security to documents and data. It embeds a unique code that helps users match it with the source code once the signed file is shared.

With an e-signature, you can detect if the document is signed legally and check on security threats. Furthermore, it reduces the number of people involved during the signing process for more security.

E-Signatures are not easy to forge, unlike handwritten ones, as they are accompanied with other content to keep it safe and trace the origin of the signature. It can include emails, certificates, copies of contracts, and more to verify if the signature is legitimate.

In addition, most e-signature software has a Knowledge-Based Authentication (KBA), a verification step to keep documents secured. Therefore, the recipient can check if the signature embedded in the document came from the right person.

Simple to Use

With plenty of things to do and manage in a business, e-signature keeps things simple. Users can sign digital documents by embedding their signatures into them. Unlike manual or handwritten signatures, you need to print, sign, and scan to send out documents. Now, there are multiple ways you can add your signature to documents with hundreds of documentation/PDF software or signature applications.

Aside from making it easy to sign documents, sharing documents for signing is now attainable. There is no need to take long trips to get the signatures for a document. With technology, simply send your file and request an authenticated signature from the person. Furthermore, businesses can get multiple signatures on a single file, depending on the platforms they use.

Cost-effective

Businesses can save a lot more when going paperless. It reduces the need to buy or spend on materials like paper, printer, ink, and storage.

However, using e-signature, there is no need for physical materials and multiple workforces to get contracts signed. Furthermore, businesses can gather multiple signatures from their clients or partners fast and secure, anytime and anywhere.

Fewer Errors

PDF or documentation applications also have the feature to embed electronic signatures. These applications include plenty of beneficial features to manage workflow, edit, check on errors, and so on. Therefore, utilizing PDF applications, such as Adobe Acrobat Pro full license, can help businesses manage their paperwork faster and better.

Paperless Backup

When using e-signature for your documents, you can create backup files faster than using paper documents. Signing digitally also lets businesses store their valuable files in multiple secure places like emails, flash drives, the cloud, and more.

Faster Turnaround

Aside from the benefits already mentioned, another advantage of using an e signature when signing documents is the quick turnaround. There is no need to wait for a long time to get a signature from your client or sign a document. It cuts down the process and makes it simple. Simply embed the signature in just a second and send the file as soon as it’s done. With E-Signature, businesses get faster results and answers that improve businesses’ efficiency and productivity.

Aside from easily including a signature, it also provides an accessible route. Unlike handwritten signatures, it can work on multiple devices. Therefore, it helps businesses, clients, and customers sign a document anytime and anywhere.

With all the benefits, it’s about time you invest in an electronic signature for your business. So, go paperless to save money, increase productivity, and keep things secure.

How to Add Signature to a PDF Document

Almost all contracts and files are converted to PDF format. It’s more secure and easier to view. Therefore, you would want to learn how to sign a PDF document.

There are various ways to add a signature to your PDF document. It depends on the signature platform used or the PDF software.

Here’s How to Add a Signature Using Adobe Acrobat Pro

Open the PDF document that requires a signature.

On the right pane, click Fill & Sign.

In the Fill & Sign toolbar, click on the Sign. Then select Add Signature/Initials (If signature/initial is available, it will display as an option instead of the add option).

If a signature or initial is available, select it and place it on the part of the PDF document that requires it. For first-time signing, choose from the Signature Panel.

  • Type: Manually type your name in the field, change the style if desired.
  • Draw: Draw signature.
  • Image: Insert an image of your signature.
  • Save Signature: Select the check box. The signature will automatically be saved in the Adobe Document Cloud. With this option, users can reuse their signatures anytime.
  • Click Apply and then place the signature on the desired section of the PDF document.

Move signature by clicking on the field to highlight and move using arrow keys. Furthermore, you can resize and delete signatures using options from the toolbar.

There are other ways to add a signature to a PDF document. It depends on the software you use.

Best E-Signature Solutions

With all the talk about incorporating or adopting electronic signatures for businesses, it’s fitting to include some of the best e-signature software you can try.

Adobe Sign

One of the best electronic signature software known is Adobe Sign. It gets a lot of good reviews online. It is on top of the list of the best software for e-signature. In addition, it includes plenty of functional features. Users can access Adobe Sign via the web or on mobile.

Adobe eSignature allowing users to add signatures using their desktop or mobile devices makes it a flexible and versatile option.

Features:

  • Real-time notifications and reminders on every document that is signed.
  • Mobile devices can scan documents, send, track, and manage the signing process.
  • Integrate with Microsoft 365 application.
  • Automatical saves signed documents.
  • Available templates.
  • Create online forms for customers.
  • With a single click, send personalized documents to multiple people to sign.
  • Collect signatures and payments from customers at once.
  • It includes KBA, phone authentication, and other ways to verify the signer.
Adobe sign

Image from Adobe Website.

Price: Adobe Sign is part of the Adobe Acrobat package but with a monthly or yearly subscription.

DocuSign

DocuSign is made for businesses. They have claimed to have 500,000 customers and hundreds of million users in 180 countries. It demonstrates DocuSign’s popularity and effectiveness as an eSignature provider.

It offers a simple, straightforward interface that users can learn in just a few minutes. Furthermore, DocuSign is perfect for businesses, as it allows integration with mobile and web applications.

DocuSign esignature

Screenshot from DocuSign website

Try DocuSign to get a free eSignature for 30 days.

Features:

  • Ready-made templates.
  • It supports a wide range of file types.
  • Integrate with cloud storage (Box, Google Drive, Microsoft Office 365, and more).
  • Errors are reduced, the process for signers is streamlined, and field validation capabilities give users complete control over the data they’ve collected.
  • Receives or requests for multiple signs.
  • Multiple authentications for more secure access to the document and to prove the identity of the signer. Some ways to authenticate signers via email, phone, third-party app, SMS, and more.
  • Send documents using a computer or any mobile device. Get signed documents within a matter of minutes.
  • It has real-time updates on every approval, signature, and more.

HelloSign

 

hellosign esignature software

Image from HelloSign

HelloSign has a clean and simple interface overflowing with features that are functional and flexible. It’s perfectly made for beginners too.

Furthermore, it permits integration with other cloud-based storage other than Dropbox. It can also work with other popular third-party apps.

In addition, it has a powerful API that allows users to embed brand signing into documents.

Features:

  • Use templates to immediately create documents and send them out.
  • Audit trails to track actions and add time stamps.
  • Add legally binding e-Signature by either typing, drawing, or uploading an image.
  • It includes enhanced security such as 2-factor authentication, 256-bit AES, data validation, SMS authentication, and more.
  • It has an option to decline to sign.
  • Centralize control of users and permissions.
  • Send a bulk request to recipients in a single click.

Conclusion

There are plenty of reasons why businesses should adopt electronic signatures. With its significant improvement in technology, it makes businesses, clients, and customers’ lives easier and simpler. Furthermore, it brings a better solution, enhances productivity, and transforms businesses.

So, get used to incorporating eSignature technology into your business and see how much positive change you’ll experience.

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