Microsoft Office: Comparative Difference Between Office 365 and Office 2019

microsoft office: comparative difference between office 365 and office 2019

Microsoft Office: Comparative Difference Between Office 365 and Office 2019

Microsoft Office Suite is the most commonly used and best productivity tool. It has been utilized by corporate businesses to individual users like students. Almost everyone uses the Office suite offered by Microsoft.

The Microsoft Suite is made up of basic productivity tools such as Word, Excel, PowerPoint, OneNote, Outlook, and Access.

As we step into a more modernized world, Microsoft has also made changes to accommodate to our needs. Now, they offer various Microsoft products that you can choose from business to individual users.

Today, we are shining the spotlight on two of Microsoft’s popular products, Office 365 and Office 2019.



Office 365 and Office 2019 may seem to be similar products. For starters, it can be quite daunting to know the difference between the two products but don’t worry. In this article, we will be discussing the two mentioned Microsoft items, its advantages and disadvantages, and will give you a bit of suggestions on which one to choose.


In simple terms, Office 365 is a cloud-based or subscription-based product. Meanwhile, Office 2019 is an on-premise edition.

Cloud-based or subscription-based products are often known as Software as a Service (SaaS). This is a licensed software that you pay as use it. With subscription-based products, there is the advantage of getting the latest updates immediately and having a safer space. It’s an online service.

On the other hand, on-premise software products are purchased on a one-time basis. The buyer gets to install the software on their computer. It’s the traditional way of having software. Users need to get an individual license every time you install it on other computers.

Plans and Versions

Office 2019

Different plans or versions offered.

  • Office Home and Student 2019
  • Office Home and Business 2019
  • Microsoft Office Standard
  • Office Professional
  • Office Professional Plus

Microsoft /Office 365

  • Microsoft 365 Family
  • Office 365 Personal
  • Microsoft 365 Business Basic
  • Office 365 Business Standard
  • Microsoft 365 Business Premium
  • Microsoft 365 Apps

Office Applications

Both the one-time purchase and subscription-based products have the following apps:

  • Word
  • Excel
  • Publisher
  • Outlook
  • PowerPoint
  • Access
  • OneNote

The only difference in its availability is on the plan or version you purchase. Some plans, whether it’s Office 365 or 2019, can either have all the apps mentioned (business) or only the basic apps (student or home).


Updates are crucial for software to maintain the best features and experience improvements for users. Furthermore, updates can provide a patch on the security of a system and protect data.

Comparing the two, Office 365, since it runs in the cloud, gets the latest features, updates in security, and fix bugs. Unlike Office 2019, where security updates would only be receiving constant updates. There are no new features for the one-time purchase product.

Number of Units of Computer

Office 2019 requires a license when you install it. Therefore, when you want to install on other PCs or Macs, you need to purchase a new license.

Microsoft 365 can be installed on all your devices, and you can sign in all at the same time. Moreover, you can share your subscription with others. It covers PCs, Macs, tablets, and phones.

On Mobile Devices

With Office 365, you can install the app on your mobile device for free, sign in, and use the Office app. In this way, it becomes accessible wherever you go. Unlike Microsoft 2019 Office suite, which only works on computers.

Online Storage

Since Microsoft 365 runs on the cloud, its subscription plans have various cloud storage and TB space. It includes the following cloud services made secured.

  • Exchange
  • OneDrive
  • SharePoint
  • Teams
  • Intune
  • Azure Information Protection

Teamwork and Collaboration

All team collaboration and communication is possible with Microsoft 365.

You can collaborate with others via online meetings and video calls, chat with others, and share files and apps.

Business Tools

Tools to build your business is possible with Office 365. It has features like scheduling of tasks or collaborating using the Microsoft Teams. Moreover, you can connect with your customers by allowing them to schedule and manage appointments with Microsoft Bookings.


microsoft office logo

To make it uncomplicated and to fast-track the process of choosing which Microsoft plan or version to choose, we also created a list of advantages and disadvantages you can look at.

Office 365


Work anywhere you go, flexible

With Office 365, you can connect online anywhere you are. You and your workmates can collaborate in real-time, and even your remote employees can access vital files.

Secure and reliable

Others may think that running your business on the cloud is unsafe, but it’s the opposite. When you store your data on the cloud, you eliminate the need to purchase and maintain hardware. Furthermore, you can easily store or backup files when needed.

Office 365 encrypts email, has a multi-factor authentication, and detects threats and manages it.

Scalable and affordable

There is no need to pay for a one-time fee that’s expensive because Office 365 is a subscription plan. You pay when you use it. Furthermore, you can also choose to stop your subscription anytime.

Collaborate easily

Since it works in the cloud, you can connect with your workmates anywhere they are. You can edit in real-time together with your teammates.

Latest version

You don’t have to pay extra or uninstall and install apps or software to get the latest updates. Office 365 automatically gets updated once a new version has been released by Microsoft.


Online applications have limited features

Office 365 is not all about advantages. Of course, just like other software, it has limitations. When working on a browser version of Office apps, users experience limitations such as unable to access password-protected documents, run macros, and more.

Requires constant internet connection

Office 365 gives users the ability to work on their projects or tasks anywhere and anytime since it is connected to the cloud. However, since it runs online, a constant internet connection is needed.

But some Office 365 plans allow you to download a full desktop version to continue your work even without the connection, and it will upload later.


Office 365, whatever plans, is a sophisticated software program that requires devices that can handle its features. It would require users to update their system or buy a new one to experience Microsoft 365.

Office 2019


One-time payment

Although paying it one time may seem a bit expensive, but when you look at it, it’s much cheaper. You don’t have to think about your monthly or annual payment. Furthermore, you can use the software anytime and anywhere.

It gives you access to a complete license for as long as the product exists.

Access to classic apps

You’ll get the complete and best classic Office apps such as Word, Excel, PowerPoint, and Outlook, all in its latest version.

Work offline

There is no need to access Office apps online. Even without the need of an internet connection, you can use Office apps anytime.



Similar to Office 365, Office 2019 cannot work on outdated systems. It requires the latest OS, as long as it’s not Windows 7 or server 2016.

Limited updates

Office 2019 gets feature updates for a certain time. But as it goes on, the feature updates will be discontinued. It will only receive security updates.

Requires a new purchase

Once the software cannot receive updates, it needs to be upgraded to a new software program, which means buying a new one.

No cloud collaboration tools

Since it doesn’t run on the cloud, online collaboration is not possible.


Office 2019 and Office 365 can benefit anyone. Most businesses will benefit from Office 365 rather than Office 2019 because they’ll be able to collaborate and have enhanced security.

But you can also purchase according to your budget, the protection you need, what features you’ll require, and the number of users.

For more details of the products, you can visit our online store, Softvire NZ. We offer legitimate software for individual users, business customers, resellers, and more. Head on to our website and enjoy the best discounts we have on our Microsoft products.

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