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Security Policies For Your Remote Employees

Security Policies For Your Remote Employees

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Although not relatively new in the working landscape, working with remote employees has been going on for many years. During the latest pandemic, remote workers multiplied in numbers. While several businesses were not yet ready for this structure, it has proven advantageous for both companies and regular employees.
Whatever your company’s size is, it helps you make financial savings in these troubling times. It will also keep your business afloat despite the hurdles as the world moves towards a new normal. Having remote employees allow you to work virtually on any device as long as the internet powers it. This setup eliminates any location-based obstacle. Furthermore, it lets you work with someone who is internationally competitive in any part of the world.

Why The Need To Implement Security Policies For Remote Employees

Today, with more businesses working with globally dispersed teams, more workers operate remotely than ever before. However, remote work poses particular compliance problems to businesses. Since workers do not operate and work on-site, they often rely on their Wi-Fi networks and devices to access company data. To minimize safety risks, organizations must enforce transparent and robust security procedures. As a business owner, you should take appropriate steps to ensure company records’ safety and security.
As remote working continues to expand, cybercriminals have discovered multiple ways to manipulate this working environment. Many hackers and fraudsters found flaws in the remote setup of many businesses and organizations. The idea of working at home is relatively new for many companies, which means that cybersecurity protocols for this kind of system have not yet been developed.

Security Policies You Can Implement For Your Remote Employees

If you are transitioning into this kind of setup, you need to enforce security practices to guarantee that your business data is secure. It would be best if you also found ways to keep hackers and cybercriminals at bay. Here are some security policies you can implement for your remote employees.

1. Require Two-Factor Authentication

Many of the frequent attacks in businesses happen because remote employees use poor passwords and user authentication. Data become vulnerable to attack security when checkpoints that protect sensitive files and data are weak and easy to infiltrate.
It is essential to use 2FA or multi-factor security whenever an employee needs to access and view a specific file. That should be applied to any work-related document to avoid any threat from any vulnerable point. It can help deter any possible attack from occurring.
While this first strategy can sound simple, it is a good defense against any business attack. Getting 2FA means introducing another encryption layer that would make it difficult for hackers and cybercriminals to crack down on your details and your remote employees. This security feature can help refrain, if not eradicate, the risk of losing the data to hackers, fraudsters, or even identity theft.
Failure to carry out this security feature can lead to critical circumstances. 2FA will be a perfect way to secure your business and any critical detail. Ensure that your remote employees incorporate this in their corporate emails, corporate-associated sites, and apps they need to navigate.

2. Set A Complex Password

Passwords will always serve as the first line of defense against any potential attack. If your staff use their birthday or pet’s name as their password, they will never be protected from future threats.
The introduction of multi-factor authentication can never be a reason not to use a complex and sophisticated password. Make it part of the requirement that all your remote employees have a secured and tight password to improve your company’s security layer.
A good password comes with big and small letters, special characters, and numbers. It should be at least comprised of 12 characters. Remind your team to change it from time to time and not use the same password on different accounts. Using the same password will give hackers a chance to unlock multiple accounts of the same user.

3. Invest In A Good VPN

Virtual Private Network or VPN is another way to shield your remote employees from any potential threat. It allows them to connect to any unprotected network without the possibility of getting hackers linked to it. VPN operates by providing a tunnel to your computer as it connects to the internet. It will cover your essential data by encrypting it, making it unreadable for those attempting to intercept your data.
If you require your remote employees to rely on VPN for an additional security layer, make sure that you and your team rely on a well-known VPN service provider. The best option you can have in the market today is AVG Secure VPN. This VPN provider can protect you and your team from any of your online activities. It can also allow access to any geo-restricted content at a lightning-fast speed. Furthermore, it would be wise also to keep your VPN up to date to ensure you get the protection you need.

4. Install A Reliable Antivirus

Your remote team may work remotely using a personal desktop or laptop. Unless you will supply all of them with company-issued computers that they can use for work, invest in a stable antivirus security software. This move may be the most popular in combating hackers and cybercriminals to penetrate the infrastructure, but it is one of the most successful solutions.
Antivirus security is one of the must-haves when you switch to a remote workforce setup as it will hold back any potential threat. However, note that you need to invest in reliable antivirus protection to ensure your device’s safety. Bitdefender Total Security which you can find at a good price in Softvire New Zealand can be your best choice. Although you can find many free antivirus applications on the internet these days, it will not work properly and guarantee protection like those paid solutions you can invest in for your team.

5. Limit Access

Working remotely at various locations and in different time zones can be difficult for teamwork and accessing files. Often, you can be tempted to grant everybody the same access to prevent a conflict. However, this can be a dangerous mistake when you give cybercriminals and hackers a colossal chance to get into your company’s sensitive documents.
Although access is required, you can be restricted to whom to give Access within your organization. Limit access to workers who need it in their jobs and cannot survive without those data and knowledge.

6. Do Not Connect From Public Wi-Fis

You must realize that working at home can be a little exhausting. Your remote employees may choose to work in a coffee shop or a co-working room for a refreshing atmosphere. Although this helps your workers’ mental health, it could be vital to the safety of your infrastructure when your staff links to public Wi-Fi.
Public Wi-Fi is accessible in cafés, supermarkets, bars, hotels, and other free internet connectivity locations. There are, however, several threats involved with these public networks. When you visit company websites and networks, read corporate emails, or search bank accounts using public Wi-Fi, your company could be at risk. Using public Wi-Fi will make it easy for hackers and cybercriminals to put themselves between the remote employees and the point of communication. Malware is also easily spread in unprotected internet links.
If you need to use any unprotected links, advise your remote employees to use VPN. This move is essential, especially when connected to any public Wi-Fi network.

7. Use Proper Tools And Work Flow

You may want to incorporate the ability to handle and track the employees’ remote devices if they are not currently under your supervision. Check what choices you have for your new antivirus providers to see if they have cloud devices that can be conveniently used to handle these remote devices. Moreover, reach out to the working tool providers you use. They might offer provisional licenses for any screen link applications that they use to control any network remotely.
Having a remote team can mean that you may need to check the privacy policy and safety information management for employees. Users can, unintentionally, show information during video calls. Study the correct processing of records and critical contact with employees. Try offering general guidelines on how to do remote work properly. That might include coordination and evaluating what required resources for a seamless business operation despite the physical distance.

8. Work With The Clouds

Working on a remote setup requires teamwork. That is why it is easier to make the distributed workers function in a cloud-based environment than to have data sent back and forth. When you move your staff to a remote operating arena, a cloud-based computing system will be your best ally. It will make file storage and communication more straightforward and quicker. Plus, it will provide the company with another security layer since most cloud providers use security mechanisms.

Final Thoughts

Remember that your employees are the most substantial protection against cybersecurity attacks. Some of the most extensive and most damaging cyberattacks that have arisen in history are due to human error.
That is why you always need to remind your remote employees to tighten their security practices. They need to follow company procedures while working at a different location. They should be alert to watch out for any malicious activity. If they find something unusual, teach them to respond quickly and report back to your IT department. This strategy can deter any potential threats and guarantee that cybercriminals are still at bay.
This can be a difficult moment to run a business. However, it is still a fantastic time to ensure that your company is ready to adapt to any working landscape changes. If you are eyeing to make your whole business operation function remotely, do not rush and check if you can handle it or not.


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