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tips for training employees about cybersecurity

Tips for Training Employees About Cybersecurity

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Educating your employees on how to spot malicious content can help your company’s data and devices. Employees learn about business operations’ vulnerabilities and dangers through security awareness training. When utilizing a computer on a corporate network, your staff must be aware of their responsibilities and accountability.

Most cyber-attacks (48%) happen due to employees’ negligence because not everyone knows or is aware of cyberattacks unless they become a victim themselves. Therefore, it is the responsibility of the employer or manager to train their employees regarding the existence of such threats.

As cyber threats are becoming prominent, it shows that businesses should focus on strengthening their security. There is more to using the best antivirus software, the most popular VPN, and activating a firewall. Cybersecurity includes having employees who are knowledgeable regarding keeping company data safe.

Whether you have in-house employees or remote workers, it is crucial to introduce to them the importance of cybersecurity. So, here are tips you can implement to help educate your employees about the matter.

How to Train Employees About Cybersecurity?

Make Your Employees Aware of Cybersecurity

Before anything else, you need to make sure your employees are acquainted with cybersecurity. They should understand what cybersecurity is by simplifying the words you use when explaining it. In addition, make sure that you can relate cybersecurity practices and threats to the daily routine for your employees to understand and see the danger.

Do not Blame Your Employees

Many people assume that a major data breach is often the result of a careless employee who accidentally clicked on the wrong link. While it’s true that they were the ones who fell for the trap, blaming a person for not having the proper information is a method that businesses use to shirk their obligation. Businesses need to ensure that their employees maintain the network and data security.

The business needs to devise a strategy to ensure that everyone gets the information they need to make the best decision possible and understands what to do.

Encourage Your Employees

You must inform your employees to take responsibility or take great care of their devices. Most companies nowadays require their employees to use their devices at work. That means they have to bring their device at home or anywhere they go. Therefore, present to your employees the awareness that their gadgets hold valuable data and that they must take care of it. Let them know that they must secure their device whether they are using it at home or work.

You can teach them how and when to use corporate data, restrict the installation of apps unnecessary or outside the official app store, and secure their devices with updates and passwords.

If you want to ensure devices are managed safely, you can use solutions such as Multi-OS device remote management. You can mitigate risk by implementing updates and tracking the location of a lost device.

How to Spot a Suspicious Activity

The more your employees know, the more they are aware of what to do and what not. Training your employees to spot suspicious activity within your network or data can enhance the cybersecurity awareness of your employees.

Let them know the following signs:

  • Installation of a new application in the device without their knowledge
  • Pop Ups that aren’t relevant
  • Slowing down of the device
  • Presence of a new extension on the browser
  • Uncontrolled movement of mouse and keyboard

Encourage your staff to promptly report any questionable symptoms. Even if it is a false alert, the employee may benefit from it because it corrects faults in their gadget that impede productivity.

Educate Employees About Phishing Attacks

Aside from teaching them the mentioned signs above, make sure to educate employees regarding phishing attacks.

Phishing messages and emails are the most common form of attack cybercriminals use to find their victim.

Hackers can easily impersonate email addresses or websites to launch a targeted man-in-the-middle attack, which is a phishing scam that induces the receiver to click on a link. This will allow the hacker to get access to the recipient’s computer.

Therefore, it is important to train your employees to recognize phishing schemes.

Sign for phishing emails or messages:

  • Weird and lots of grammatically incorrect sentences.
  • The email address of the sender looks strange.
  • Email message asks for personal information or money
  • Hover over the link, but do not click. The link looks strange.
  • Scan email attachments to ensure they aren’t containing malware.
  • There is a sense of urgency.

Sometimes, some hackers call to make it look more legitimate, therefore, inform your employees to never relay anything personal over the phone.

Make It an Ongoing Process

Cyber security training should aim for more than just awareness. Rather, cybersecurity awareness training programs show multiple situations that help employees absorb what they must remain aware of and why to change those security-related habits that lead to data breaches. There’s no one type of program. Instead, they’re held repeatedly, with fresh and essential knowledge and ideas being incorporated.

Investing in your employees’ cybersecurity knowledge raises their awareness of the value of their work, motivating them to do better work and stay on board longer.

Put It into Practice

Teaching your employees about cybersecurity awareness is one thing, but putting it into practice is another. If you want to test if your employees can perform what they learn, you can start a training program that will enhance their skills.

Testing their knowledge can ensure that your employees know what they are doing and have learned from the discussion.

Procedural learning together with essential, contextual, and quick feedback in this hands-on approach will help employees have better comprehension. In addition, it will change behaviors and minimize errors on the spot.

Give Feedback

Employee engagement can be improved by providing real-time feedback. It assists them in internalizing and remembering why and how to keep track of cybersecurity initiatives while avoiding human mistakes.

By offering feedback, you demonstrate the security gap that exists. Employees rapidly comprehend the mistakes that occurred and how to avoid such scenarios in the future when security events include real-time feedback.

Insist on Keeping Data Confidential

Whether your employees are working from home or in an office, remind them of the importance of keeping data confidential. Insist that they use strong passwords and authentication always.

  • Ask your employees to change and create unique and strong passwords periodically.
  • Let them know what happens if they use universal or easy-to-decipher passwords.
  • Discuss the use of multi-factor authentication and VPNs
  • Give them samples of cyberattacks and the outcome of not following security protocols.

Use Predictive Analytics

Insider-persona analytics that is predictive take your targeted persona groups to another level. You can use analytics to identify and track high-risk behavior based on specific criteria. You’ll be able to analyze which groups are much more likely to pose a threat before they appear, and you’ll be able to take action to eliminate them.

By using technology such as machine learning, you can use data from predictive analytics to know how you can train your employees. In addition, this can boost employee performance by providing deep cybersecurity awareness training that incorporates contextual delivery at regular intervals.

Take Online Security Courses

You can search for free and paid online courses regarding cybersecurity. There are lots of them online, including on LinkedIn. You can reach out to cybersecurity companies and ask if they offer courses that you can use for yourself and your employees.

Training your employees for cybersecurity awareness may require you to spend some money, but it’s not much as compared to being a victim of a cyber-attack.

Advantages of Training Employees for Cybersecurity

Prevent Cyber Threats

Of course, the obvious reason you need to train your employees is that you need them to be aware of online threats. As the number of breaches increases daily, businesses must put value in training their employees to be aware of it and its consequences.

Maintain Security

Security is one of the most difficult practices to achieve. Most businesses do not focus on its importance and brush it off until they become a victim. Training employees can maintain security at all levels. They become aware of threats and actions and always develop a culture of security.

Make Technological Defenses Work

The technology used for cybersecurity is valuable. They are proactive and fast in detecting threats or suspicious behavior. However, technology does need the aid of human knowledge. Therefore, training employees about cybersecurity and the use of technology can help in continuing the security process.

Humans and technology should work hand-in-hand. One cannot operate without the other, so by training employees and using technology, security is possible to achieve and avoid cyber threats.

Help Keep Customers’ Trust

Customers trust that the company they support can keep their data safe. That’s why employees must know what they are doing and how to handle confidential data.

Trust is difficult to earn. If businesses tarnish the trust they have with their customers, it can be difficult to build it back.

Keeps Business Running

Trained employees can keep your business safe. If your business is safe, it continues to operate and you do not need to worry about data loss that costs a lot. In addition, trained employees can also secure their data from being used by hackers.


Cybersecurity training for employees should be a mandatory and continuous practice. It is something that businesses must do. Using technology like antivirus, firewall, and so on can help, but without a trained human, it cannot operate. Start training your employees and have the peace of mind you want to keep your business data secure always.

Need a security software program for your devices? Try Kaspersky Small Office. They are designed for small businesses to keep multiple devices secure simultaneously. Visit our online store today!

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